Receptionist / Administrative Assistant

San Diego, CA
Full Time
San Diego
Entry Level
At Griffith Company, we recognize that people are our most valuable resource. We nurture that resource by fostering a work environment that encourages communication, respect and recognition. In this environment, Griffith Company employees flourish, taking their careers to new levels. In addition to offering a 120 year history of quality, safety and excellence, Griffith Company has a dynamic, exciting and supportive culture where opportunity for growth abounds.

POSITION PURPOSE
The Receptionist/Administrative Assistant is responsible for various operational administrative duties for the regional office location.  It is highly essential that this position works closely and collaborates with all departments within the Region.

ESSENTIAL FUNCTIONS
  • Front Desk Duties
    • Greeting visitors and monitoring their access to the facility.
    • Answering phones
    • Scanning of invoices and indexing them
    • Cash receipts - collecting checks and logs it in
    • Opening and distributing mail
    • Prepare outgoing mail such as addressing mail, scheduling FedEx & UP for pick up
  • Facility Assistant
    • Coordinates and manages the facilities function for the office.
    • Issue FOB keys for Field and Office staff.
  • General Office Administration
    • Coordinate setup of proper equipment and items for new hire
    • Maintain and update process documentation
    • Order Office Supplies
    • Order Office and Jobsite Furniture
    • Maintain vendor and pricing information for miscellaneous office items and furniture.
    • Coordinate lunches for bids, partnering meetings and in-house meetings.
    • Plan various regional events.
  • General Operations Support
    • Onboarding craft new hires.
    • Assist Project Managers in ordering office supplies/equipment for office trailers that are located at the construction site;
    • Plan project site and/or partnering meetings;
    • Assist the Estimating Department during bid days;
    • Distribute Vehicle Registrations, Fuel Cards, and Home Depot Cards to field and project teams.
    • Order safety gear and apparel for new hire distribution.
    • Other operation support services, as needed.
KNOWLEDGE, SKILLS & EXPERIENCE
The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job.
  • At least 4 years of experience in administrative roles supporting senior management.
  • Intermediate to advanced level in Microsoft Word, Excel, Outlook, and PowerPoint
  • Exhibit professional and strong communication skills, both verbally and in written grammar
  • Ability to communicate to all levels of the organization
  • Ability to use critical thinking to resolve daily challenges and analyze data
  • Accurately succeeds under pressure and prioritizes tasks to meet deadlines
  • Builds and maintains positive working relationships
  • Welcomes professional and personal development
  • Exercises good judgment in a variety of situations
  • Ability to carry out special projects independently and with minimal guidance or supervision
  • Works well in groups
  • Confident in working with high-level executives
  • Handles confidential matters with utmost discretion
  • Ability to handle frequent interruptions
  • Adaptive, creative at problem solving
  • Good time management/multi-tasking, juggling multiple projects and tasks

COMPETENCIES
  • Effective communication
  • Adaptability/change management
  • Conflict resolution/problem solving
  • Decisiveness
  • Time management/multitasking
  • Detail oriented
  • Interpersonal awareness
PHYSICAL REQUIREMENTS
  • Most time spent in an indoor office environment
  • Sitting at a desk for prolonged periods of time
  • Occasional lifting of files and boxes up to 20 lbs
  • Pushing/pulling of file cabinets
  • Extended visual use of a computer screen
  • Frequent typing

Company Benefits Package

In addition to offering a comprehensive benefits package for all employees — including a superior health benefits package — Griffith Company also offers generous performance-based compensation. As part of an Employee Stock Ownership Plan (ESOP) Corporation, Griffith Company employees have the opportunity to directly and financially benefit from the Company's success. Other benefits include vacation time, sick days, paid holidays, and a 401K program. (Benefits are subject to eligibility requirements)

Hourly rate: $18-24 Hourly 

Relocation assistance will be provided to candidates outside of the local area on a case-by-case basis.

Visit us at: www.griffithcompany.net.

Griffith Company is an equal opportunity employer and an employee-owned company.



 
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