Proposal Coordinator

Brea
Full Time
Alternative Delivery
Mid Level
At Griffith Company, we recognize that people are our most valuable resource. We nurture that resource by fostering a work environment that encourages communication, respect and recognition. In this environment, Griffith Company employees flourish, taking their careers to new levels. In addition to offering a 120+ year history of quality, safety and excellence, Griffith Company has a dynamic, exciting and supportive culture where opportunity for growth abounds.

POSITION PURPOSE
Working under the direction of the Proposal & Marketing Manager, the Proposal Coordinator plays a vital role in organizing, formatting, proofreading, and assembling proposal content in alignment with client requirements and company standards. The Proposal Coordinator supports the development and production of qualifications, proposals, and marketing materials for public and private civil infrastructure projects.

Essential Functions
  • Assist with the coordination of RFP/RFQ responses, from initial review through final submission.
  • Prepare compliance matrices and track deliverables to ensure all proposal requirements are met.
  • Support kickoff meetings, internal work sessions, and review cycles by preparing agendas, notes, and schedules.
  • Compile, format, and edit written content from various contributors into cohesive,
  • client-ready documents.
  • Ensure consistent use of templates, headers, footers, logos, fonts, and styles in line with guidelines.
  • Organize and maintain version control of proposal files and ensure accurate final deliverables.
  • Maintain and update resumes, project descriptions, org charts, and standard forms in the company’s content library.
  • Assist with the preparation of visual aids including cover pages, infographics, and organizational charts.
  • Proofread and edit documents for grammar, clarity, and compliance.
  • Assist with final production of digital and printed proposals including quality checks and packaging.
  • Coordinate delivery logistics, including uploads to client portals or hand-delivery as
  • needed.
  • Ensure timely and compliant submittals across multiple simultaneous pursuits.
  • Support creation of collateral such as capability statements, award submittals, presentations, company newsletter, and other marketing materials.
  • Assist with internal administrative tasks such as tracking opportunities, maintaining databases, and supporting business development efforts.
  • Performs other related duties as required and assigned.

Specific Job Knowledge, Skill and Ability
The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job.
  • Exhibit professional and effective verbal and written communication skills.
  • Proficient Excel, Word, Outlook PowerPoint, and Adobe Acrobat; familiarity with Adobe InDesign is preferred.
  • Strong writing and editing skills, with the ability to review and compile technical content into clear, compelling narratives.
  • Highly detail-oriented and thorough, with a strong sense of accountability and responsibility.
  • Accurately succeed under pressure and maintain a high level of quality when facing multiple deadlines.
  • Familiarity with SharePoint is a plus.

Competencies
  • Ethical Conduct
  • Personal Accountability
  • Effective communication
  • Team player
  • Adaptability
  • Critical thinking
  • Time management/multitasking
  • Detail oriented
  • Punctuality

EDUCATION/EXPERIENCE
  • Associate or bachelor’s degree in Communications, Marketing, Construction Management, English, or a related field.
  • 2+ years of proposal or marketing coordination experience in the construction, engineering, or architecture industry preferred.
PHYSICAL REQUIREMENTS
  • Most time spent in an indoor office environment
  • Sitting at a desk for prolonged periods of time
  • Listening and speaking to others
  • Occasional lifting of files and boxes up to 20 lbs
  • Pushing/pulling of file cabinets
  • Extended visual use of a computer screen
  • Frequent typing
  • Occasional travel
Company Benefits Package
In addition to offering a comprehensive benefits package for all employees — including a superior health benefits package — Griffith Company also offers generous performance-based compensation. As part of an Employee Stock Ownership Plan (ESOP) Corporation, Griffith Company employees have the opportunity to directly and financially benefit from the Company's success. Other benefits include vacation time, sick days, paid holidays, and a 401K program. (Benefits are subject to eligibility requirements)

Hourly rate: $26 - 40 Hourly 

Relocation assistance will be provided to candidates outside of the local area on a case-by-case basis.
Visit us at: www.griffithcompany.net
Griffith Company is an equal opportunity employer and an employee-owned company.

Important Notice to Staffing Agencies/Recruiting Firms (please read completely)
Griffith Company will not accept unsolicited resumes from any sources other than directly from a candidate, Griffith Company employee or any of our industry and academic partners. Any unsolicited resumes sent to any of the following will be considered Griffith Company property: Griffith Company mailing address, fax machine or email address; Griffith Company employees; or to Griffith Company's applicant/candidate database. Griffith Company will NOT pay a recruiting/placement fee for any candidate hire resulting from the receipt of an unsolicited resume.

We will only accept resumes from staffing agencies/recruiting firms who meet the following criteria:
1) Have a valid fully-executed written contract with Griffith Company for service (signed only by our CEO, President, Executive Vice President or Human Resources Director). No other Griffith Company employee is authorized to bind Griffith Company to any agreement regarding the placement of candidates by Agencies.
2) Responding to a written request from a member of our Human Resources team to work on filling a specific job opening - we will not accept any unrelated resumes.

In the cases of staffing agencies/recruiting firms that meet the above criteria: we will not consider a presentation of a candidate to us as accepted unless a member of our Human Resources team expresses in writing to your firm/agency an interest in engaging with a candidate that is being presented. The act of a firm/agency simply sharing a candidate resume or profile with a hiring manager or any other Griffith Company employee by email, text or any other communication method will not suffice as Griffith Company's acceptance of a candidate.
 
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